Amazon Accounting and Bookkeeping Services
Between what a customer pays and what lands in your bank account sit referral fees, FBA fees, refunds, reserves, and ad spend — netted together in a settlement report most accountants never open. If your books start from the deposit, your revenue, margins, and taxes are all wrong. Ours start from the settlement.
An Amazon Accountant is someone who understands how your supply chain works, and how to properly account for cash from purchase to sale/manufacture to sale with all of the connected moving parts (FBA fees, marketing spend, returns, product in transit/prep/storage, delay in payout).
Amazon accounting often requires additional technology to sit between the marketplace and accounting system (WMS warehouse management system, IMS inventory management system, sales transaction data system) to keep a pulse on cash flow. Controlling the data layer and what becomes the source of truth are core to proper Amazon accounting services.
Amazon’s payment schedule, which typically disburses funds to sellers every two weeks, can cause discrepancies in cash flow recognition. When choosing an accounting solution, your partner has to understand the relationship between all the moving parts, in the right order.
It’s easy for eCommerce businesses to end up with financial statements that give an incomplete or inaccurate picture. There are a few reasons why this happens so often:
Every two-week payout is a net number: gross sales minus referral fees, FBA fees, refunds, ad spend, reserves, and coupon costs. A generalist who books the deposit as revenue understates sales, hides fees, and makes gross margin unknowable. We rebuild each settlement report line by line and tie it to the bank.
Fulfillment fees, storage fees (and their Q4 surge), inbound placement, removal orders, long-term storage — each behaves differently and belongs in a different place on the P&L. And when FBA loses or damages inventory, Amazon owes you money; if nobody reconciles it, those reimbursements quietly expire.
At any moment your inventory is split across a factory, a container on the water, a prep center, FBA warehouses, and Amazon's reserved units. Books that only count what's sellable in Seller Central misstate your inventory balance — and with it your COGS, margins, and taxes. We maintain a full inventory rollforward.
Settlement periods don't respect month-end. A payout that straddles the close pushes revenue into the wrong month on cash-basis books, so month-over-month trends become noise. We accrue revenue to the month you actually earned it — which is what a lender, a buyer, or a smart operating decision requires.
eCommerce business owners want a firm that gets up to speed fast and delivers financial reports consistently on time.
This is a critical phase that sets the tone for the ongoing relationship. We will get you setup in Karbon, our project management tool, and set up a kickoff call with your new client manager within the first week.
To lay a foundation that supports scalable growth, we spend the first quarter understanding your payment processors, banking, debt, supply chain, technology, vendors, and manufacturing processes (if applicable), with a particular focus on nailing down inventory and COGs.
Need us in the books more frequently during peak season…a weekly cash flow statement? Want more meetings initially or when launching new products/sales channels? We offer a tailored approach to meet your specific needs.
We offer accounting plans built for the stage of growth you are in, starting at $1,247/month. Our Basic Accounting with eCommerce bookkeeping is far more advanced than some firms’ Premium Offering and includes:
Here are a few reasons why ECOM CPA may not be the right firm for you:
The two questions we hear most from founders shopping for a firm, answered in plain terms — no call required.
What a generalist firm misses on marketplace settlements, inventory, and multi-state tax — and when a generalist is genuinely fine.
Read the comparison →
Most eCommerce “accounting firms” hand your tax return to a partner firm. Here's what that split costs you.
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Want it applied to your business? On a free call we’ll grade your current setup against the same criteria and walk you through the results.
Get in touch and learn exactly how we can help simplify your finances.
